Volunteering

The board currently has 3 members and is always looking for more volunteers. We currently need a Vice President and Director of Activities.

Responsibilities would include attending virtual board& annual meetings held over zoom, responding to emails/calls, helping determine how resources are used and help in planning community activities. We currently need a Vice President and Community Activities Director. Board seats are filled every 3 years, but in the past people have served for shorter or longer times.

If you wish to run for a board position please email a short bio and why you wish to be on the board and we will put that information on the ballot.

Elections for any open board position are held via electronic voting after the annual meeting.

Historically no one has run or been elected to the board. The previous board simply appointed their successor. North Carolina bill 320 passed in late 2021 allow for virtual meetings and this has typically increased turn out. It is the current boards sincere wish to have more active volunteers in the community helping each other out.

You don't have to be on the board to make a difference. Generally we appreciate anyone that helps solve a neighborhood issue. Come join us at a board meeting or contact us directly to learn what is going on. Someone not cutting their grass? Go ahead and call Cedar and/or the city code department. Got a question about dues? Call Cedar Management. Is there an issue with landscaping call Byrd landscaping, etc. We also appreciate anyone that wants to plan an activity and will generally help fund it if appropriate.

Below is the Cedar code of ethics any volunteer board member should sign.

Board of Director Code of Ethics

Board members should:

1. Strive at all times to serve the best interests of the association as a whole regardless of their personal interests.

2. Use sound judgment to make the best possible

business decisions for the association, taking into consideration all available information, circumstances and

resources.

3. Act within the boundaries of their authority as defined by law and the governing documents of the

association.

4. Provide opportunities for residents to comment on decisions facing the association.

5. Perform their duties without bias for or against any individual or group of owners or non-owner residents.

6. Disclose personal or professional relationships with any company or individual who has or is seeking to have

a business relationship with the association.

7. Conduct open, fair and well-publicized elections.

8. Always speak with one voice, supporting all duly adopted board decisions—even if the board member was in

the minority regarding actions that may not have obtained unanimous consent.

Board members should not:

1. Reveal confidential information provided by contractors or share information with those bidding for

association contracts unless specifically authorized by the board.

2. Make unauthorized promises to a contractor or bidder.

3. Advocate or support any action or activity that violates a law or regulatory requirement.

4. Use their positions or decision-making authority for personal gain or to seek advantage over another owner

or non-owner resident.

5. Spend unauthorized association funds for their own personal use or benefit.

6. Accept any gifts—directly or indirectly—from owners, residents, contractors or suppliers.

7. Misrepresent known facts in any issue involving association business.

8. Divulge personal information about any association owner, resident or employee that was obtained in the

performance of board duties.

9. Make personal attacks on colleagues, staff or residents.

10. Harass, threaten or attempt through any means to control or instill fear in any board member, owner,

resident, employee or contractor.

11. Reveal to any owner, resident or other third party the discussions, decisions and comments made at any

meeting of the board properly closed or held in executive session.

Additional requirements: Set up a dedicated free email account with a username and password that will be given over to the board upon your departure. Since so much business is done via email this account will allow your successor to see what was discussed in the past and get up to speed more quickly.

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